Paper and Poster Submission Guidelines

  • Papers and posters can describe original empirical research, meta-analyses, and theoretical discussions.
  • Main Author: applicant submitter.
  • Co-Author(s): include up to five co-author names and organizations.
  • Title: maximum of 40 words.
  • Research: maximum of 500 words to include background, objectives, design, methods, findings and discussions.
  • Brief Abstract: maximum of 200 words. Summary of research for publication in the conference program.

Additional information:

  • Papers and posters can describe original empirical research (quantitative, qualitative or mixed-methods research), meta-analyses, and theoretical discussions.
  • Each author, as the primary author, can submit up to two different submissions of paper and/or posters.
  • Primary authors must be investigators who are currently affiliated with academic institutions, or are doctoral level professionals (PhD, MD, EdD) in other institutions, or are graduate students and other professionals with doctoral level mentors.
  • Empirical research should be completed or well under way rather than at the beginning stages. It must include analyses and a summary of findings. Stating "the data will be analyzed" or "findings will be presented/discussed" is not sufficient for either the poster or paper presentation.
  • The submission cannot have been presented at any previous Institute of Coaching conference.
  • The submission cannot have been previously published.
  • The study must have followed the standards of ethics in research with human beings and obtained appropriate ethical approval if it is an empirical study.
  • The Scientific Advisory Council of the Institute of Coaching will review all paper and poster submissions and select those to be presented at the conference as well as the winners of the Best Poster Award and Honorary Mention winners.
  • Submissions that promote commercial interests or that feature proprietary materials will not be accepted. Submissions which only present and/or promote a coaching program/model or approach without including empirical data or theoretical analysis will also not be accepted.
  • Presenting authors of all accepted papers and posters must register and pay the conference registration fee. Authors of accepted papers and posters must register by August 17, 2018 to be included in the conference program.
  • Posters will not be considered for poster awards or be displayed without at least one author registered to attend the conference and in attendance at the conference.

Deadline Information

The deadline for paper and poster online submissions is May 1st, 2018 by 11:59 PM EDT.
Decisions will be announced by June 15th, 2018.

Poster Competition

All those invited to submit a poster will be entered into the Best Poster competition. The Scientific Advisory Council of the Institute of Coaching will select the winners of the Best Poster Competition Award and Honorary Mention winners.

Accepted poster presenters must submit the final PDF poster by August 1, 2018 11:59 PM EDT to be entered into the competition. An upload link accessible through your account will be made available closer to the deadline.

The Primary Author of the Best Poster award will receive:

  1. One-year complementary Affiliate Membership in the Institute of Coaching.
  2. Up to $1000 travel and accommodation reimbursement for the current conference. (Travel must meet the Partners guidelines for reimbursement.)
  3. Complementary registration to next year's Coaching Conference.
  4. A commemorative award.

The first author of the two Honorable Mention awards will receive a one-year complementary Affiliate Membership in the IOC.

The criteria for selecting and awarding posters include:

  • Clarity of research aims, rationale, and theoretical framework;
  • Description of study design and procedures;
  • Quality of statistical and/or qualitative analysis (or of theoretical discussion if conceptual paper);
  • Contribution to coaching theory, research, and/or practice;
  • Visual presentation;
  • Potential to publish.

Additional information for presenting the posters:

  • Posters can be no larger than 72 inches wide by 48 inches tall.
  • Bring your final poster to the conference venue "Help" desk (located on 3rd floor of hotel) by 8:00am on Friday, September 28th, 2018 to hang your poster.
  • On Friday, September 28th, 2018, from 5:15-6:45pm, there will be a general poster session and networking reception.